ACADEMY POLICIES
Fees
Class Fees
All fees are posted monthly by billing cycle dates. Class fees and schedule are for the full term of the session (Aug-May). For Art, Dance, and Music classes there are 8 billing cycles throughout the term of the session. For Theater classes there are 9 billing cycles throughout the term of the session. There are 2 options for monthly payments: manual or auto pay. Manual pay accounts are due the 1st of each month. Manual Pay accounts can be paid through the Parent Portal or by check, dropped in the WFA Dropbox. Auto Pay cards will be processed on the 1st or 15th of each month depending on billing settings. A late fee of $20 will be applied to accounts not paid within 5 days of the due date specified above or to any card that is not able to be processed on the auto pay date. If payment is not made by the end of the billing cycle, student's class participation will be suspended. Performance participation will be evoked on any accounts with an outstanding balance. There is a $25 returned check charge for any checks returned by the bank.
registration fees
Registration fees are paid for at the time of registration and are per student. These fees are non-refundable. All past due fees must be paid in full to complete your registration. Fees will be automatically posted to your Jackrabbit account. WFA will charge the card on file for the registration fees within 2 business days of completing registration. See registration fees here.
performance fees
Performance fees vary by department and include, but are not limited to, dress rehearsal expenses, tech costs, and costume fees and help keep our show admission affordable and/or free of charge. Performance Fees are due in August or upon enrollment in lieu of a tuition payment. See Performance Fees here.
art fees
Art supply fees are due in August or upon enrollment and include supply needs for art classes. See Art Fees here.
Late Fee
A $20 late fee will be applied to any card that is not able to process on auto pay date. If payment is not made by the end of the billing cycle, student's class participation will be suspended. Performance participation will be evoked on any accounts with an outstanding balance.
Access Fob Fee
For the safety and security of our campus, all WFA families are required to have an access key fob to enter the building. The fob fee is $20 for the first fob and $15 for each additional fob and is automatically charged to your card on file at the time of registration. The fob will be programmed under your name and will be your responsibility to keep on hand when coming and going from Woodland’s campus. If your access fob is lost or stolen, it must be reported to us immediately so that we can disable the fob. Any lost or stolen fobs will result in a $30 replacement fee. If your family un-enrolls from WFA classes, the fob must be returned or a $30 charge will be issued to deactivate the fob under your name. This upgraded security feature was put into place for the safety of our children, staff, volunteers, and families that are on campus.
If your fob does not work, please email [email protected]. If you already have a fob with Woodland Academy, please email us so we can reprogram your fob to include WFA doors, you will not need an additional fob if you have one issued through Woodland Academy.
If your fob does not work, please email [email protected]. If you already have a fob with Woodland Academy, please email us so we can reprogram your fob to include WFA doors, you will not need an additional fob if you have one issued through Woodland Academy.
Discounts
We offer a multi-class discount of 10% off each additional class, excluding specialty dance classes, art and individual lessons. This discount does not apply to the first class. We highly encourage our students to take multiple forms of technique.
Withdrawing
The term of our session is a full school year. If you need to un-enroll for any reason, all fees are non-refundable. Due to the nature of our program, if a student needs to withdraw an early a termination fee of one additional billing cycle is required.
General
Behavior
At Woodland Fine Arts Academy, we strive to maintain a high standard of classroom management and consistency in instruction. Our behavior policy is designed to support a positive and respectful learning environment for all students and instructors.
Purpose:
This policy helps students understand classroom expectations and provides parents with clear communication regarding behavioral concerns that may arise. All WFA classes will review these expectations during the first week of the season.
Behavioral Procedure:
If a student is disrupting, misbehaving, or being disrespectful during class, the following steps will be taken:
If a parent is contacted three times regarding behavioral issues, WFA reserves the right to suspend the student’s class participation and/or performance involvement without refund. This measure is taken to ensure the well-being of the student, the teacher, and the rest of the class.
Our Commitment:
Behavior expectations will always be reasonable and age-appropriate. We are committed to using this policy only when necessary, with the goal of preserving a productive and encouraging learning environment for all.
Thank you for partnering with us to help every student thrive in class and grow in their creative gifts!
Purpose:
This policy helps students understand classroom expectations and provides parents with clear communication regarding behavioral concerns that may arise. All WFA classes will review these expectations during the first week of the season.
Behavioral Procedure:
If a student is disrupting, misbehaving, or being disrespectful during class, the following steps will be taken:
- Verbal Reminder – The teacher will address the behavior with a clear and respectful reminder.
- Consequence – If the behavior continues, the student may be asked to sit out briefly or miss a fun activity (at the teacher’s discretion). This provides a tangible and age-appropriate consequence if the verbal reminder was not effective.
- Parent Contact – If the behavior persists, the student will be informed that their parent will be contacted. Within the week, the teacher will reach out to the parent with a brief explanation of what occurred and work together toward a solution.
If a parent is contacted three times regarding behavioral issues, WFA reserves the right to suspend the student’s class participation and/or performance involvement without refund. This measure is taken to ensure the well-being of the student, the teacher, and the rest of the class.
Our Commitment:
Behavior expectations will always be reasonable and age-appropriate. We are committed to using this policy only when necessary, with the goal of preserving a productive and encouraging learning environment for all.
Thank you for partnering with us to help every student thrive in class and grow in their creative gifts!
Attendance
Tuition & Fees
All class fees are nonrefundable and are due regardless of attendance.
Attendance Expectations
Regular attendance is essential to your child’s progress and the overall success of the class. Please notify your child’s teacher in advance of any planned absence—either through your Parent Portal or by email—so the instructor can plan accordingly.
- Excessive absences may result in a student being withdrawn from the class at the discretion of WFA staff.
- If a student’s attendance has significantly impacted class readiness, WFA will determine whether it is in the best interest of the class and the student to participate in the performance.
Make-Up PolicyGroup Classes:
There are no make-up options for missed group classes.
Individual Lessons
Students are eligible for two make-up lessons per year, only for:
- Contagious illness
- Family emergencies
To qualify for a make-up, notice of absence must be given at least 24 hours in advance.
If 24-hour notice is not provided and the absence is not due to a sudden illness or emergency, the lesson is forfeited and will not be rescheduled.
After two eligible make-ups per year, any additional absences are considered unexcused, and:
- Tuition will still be due.
- The teacher will still be compensated.
- No additional make-up lessons will be scheduled.
Teacher Make-Up Slots:
- Each teacher will designate specific make-up time slots within their schedule.
- If a student is unavailable during those designated times, the make-up is forfeited.
Dress Rehearsal Attendance
Participation in the final dress rehearsal is required and is considered part of the final billing cycle.
- If a student misses the dress rehearsal, they will be unable to perform in the show.
- This policy ensures fairness and preparedness for all involved.
Health & Illness Policy
To protect all students and staff:
- Students with contagious illnesses must remain home.
- Students may return only after being fever-free for 24 hours without medication.
- Missed classes due to illness will still be subject to the above make-up policies, and tuition remains nonrefundable.
All class fees are nonrefundable and are due regardless of attendance.
Attendance Expectations
Regular attendance is essential to your child’s progress and the overall success of the class. Please notify your child’s teacher in advance of any planned absence—either through your Parent Portal or by email—so the instructor can plan accordingly.
- Excessive absences may result in a student being withdrawn from the class at the discretion of WFA staff.
- If a student’s attendance has significantly impacted class readiness, WFA will determine whether it is in the best interest of the class and the student to participate in the performance.
Make-Up PolicyGroup Classes:
There are no make-up options for missed group classes.
Individual Lessons
Students are eligible for two make-up lessons per year, only for:
- Contagious illness
- Family emergencies
To qualify for a make-up, notice of absence must be given at least 24 hours in advance.
If 24-hour notice is not provided and the absence is not due to a sudden illness or emergency, the lesson is forfeited and will not be rescheduled.
After two eligible make-ups per year, any additional absences are considered unexcused, and:
- Tuition will still be due.
- The teacher will still be compensated.
- No additional make-up lessons will be scheduled.
Teacher Make-Up Slots:
- Each teacher will designate specific make-up time slots within their schedule.
- If a student is unavailable during those designated times, the make-up is forfeited.
Dress Rehearsal Attendance
Participation in the final dress rehearsal is required and is considered part of the final billing cycle.
- If a student misses the dress rehearsal, they will be unable to perform in the show.
- This policy ensures fairness and preparedness for all involved.
Health & Illness Policy
To protect all students and staff:
- Students with contagious illnesses must remain home.
- Students may return only after being fever-free for 24 hours without medication.
- Missed classes due to illness will still be subject to the above make-up policies, and tuition remains nonrefundable.
attire
I agree to have my student comply with the attire policy that is required for each class that my child is participating in. I have read the attire policy as expressed on WFA's website and will provide the proper attire for my child's participation in the class(es).
I agree to uphold and have my student comply with the attire policy that is required to each performance that my child is participating in. These policies will be communicated through email and on the WFA website. will comply with hair and nail requirements for any and all dress rehearsals and performances
I agree to uphold and have my student comply with the attire policy that is required to each performance that my child is participating in. These policies will be communicated through email and on the WFA website. will comply with hair and nail requirements for any and all dress rehearsals and performances
sickness
Contagious illnesses should be keep at home. We ask for our students to refrain from attending WFA classes during the time of sickness/symptoms as a preventative measure for the best interest of all. Fees will not be refunded due to absences. Students should not return to WFA until fever free for 24hrs.
natural disasters & severe inclement weather:
WFA follows Manatee County School District in governmental guidelines in facility closures due to inclement weather. All class fees are non-refundable when closures occur, due to circumstances beyond our control; such as, but not limited to, hurricanes, power outages, flooding and other natural disasters.
damage to academy property
Any damage or loss to WFA property as a result of any action by a student requires that the damaged item is either repaired or replaced to the satisfaction of the WFA staff. It is expected that all damages, even though it might be accidental, will be acknowledged by the person involved and reimbursement made to WFA. Parents will be responsible for any damage to or loss of academy property from Student’s actions or those of Student’s guests. Parents will reimburse the academy for any such damage or loss upon WFA’s request.
technology user agreement
Woodland Fine Arts Academy recognizes the value of computers and other electronic resources to improve student learning and enhance the administration and operation of its schools. To this end, WFA requires the responsible use of computers; computer networks, including the Internet; and other electronic resources in support of the mission and goals of the academy. Because the Internet is an unregulated, worldwide vehicle for communication, information available to staff and students is impossible to control. Therefore, WFA adopts this policy governing the voluntary use of electronic resources and the Internet in order to provide guidance to individuals and groups obtaining access to these resources.
It is the policy of Woodland Fine Arts Academy to maintain an environment that promotes ethical and responsible conduct in all online network activities by staff and students. It shall be a violation of this policy for any employee, student, or other individual to engage in any activity that does not conform to the established purpose and general rules and policies of the network. Acceptable uses of technological resources are limited to activities that support learning and teaching, except when otherwise specifically authorized by a staff member. WFA's technological resources include, but are not limited to computers, interactive whiteboards, mobile devices, websites, networks, servers, the Internet, phones, copiers, facsimile machines, televisions and video-recorders, e-mail accounts, and licensed software.
Students are given the privilege to use the Internet along with the responsibility of using it properly. Students are responsible for exhibiting high standards of behavior in using the Academy's technological resources. Staff members will instruct students in the correct use of these resources; however, the ultimate responsibility for a student's actions in using the technological resources rests with the student. Failure to adhere to the requirements of this policy may result in disciplinary action, which may include immediate revocation of user privileges, disciplinary action, dismissal and/or appropriate legal action.
It is the policy of Woodland Fine Arts Academy to maintain an environment that promotes ethical and responsible conduct in all online network activities by staff and students. It shall be a violation of this policy for any employee, student, or other individual to engage in any activity that does not conform to the established purpose and general rules and policies of the network. Acceptable uses of technological resources are limited to activities that support learning and teaching, except when otherwise specifically authorized by a staff member. WFA's technological resources include, but are not limited to computers, interactive whiteboards, mobile devices, websites, networks, servers, the Internet, phones, copiers, facsimile machines, televisions and video-recorders, e-mail accounts, and licensed software.
Students are given the privilege to use the Internet along with the responsibility of using it properly. Students are responsible for exhibiting high standards of behavior in using the Academy's technological resources. Staff members will instruct students in the correct use of these resources; however, the ultimate responsibility for a student's actions in using the technological resources rests with the student. Failure to adhere to the requirements of this policy may result in disciplinary action, which may include immediate revocation of user privileges, disciplinary action, dismissal and/or appropriate legal action.
